Professional, ready-to-use templates for UK builders, contractors and project managers - all free to download in Excel and Word.
Poor paperwork is one of the biggest causes of construction disputes, delays and cost overruns. These templates give you a professional starting point for every project - from the initial programme right through to snagging and handover.
Week-by-week visual programmes for house extensions, loft conversions and new build groundworks. Includes realistic task durations, trade sequences and key inspection milestones.
View templateA professional Word document covering project details, milestone programme, site rules, revision history and client / contractor sign-off. Suitable for JCT and informal contracts.
View templateA daily log capturing weather, workers on site, work completed, deliveries, plant, inspections and instructions. Essential for evidencing delays, variations and contractual claims.
View templateTrack every defect from identification through to sign-off. Columns for location, description, responsible trade, priority, target date, completion date and inspector sign-off. 80 blank rows ready to use.
View templateA formal variation order covering VO reference, description of change, itemised cost breakdown, programme impact (extension of time) and dual sign-off. Helps avoid disputes over extras.
View templateA thorough sign-off document covering external fabric, plumbing, electrical, kitchens, bathrooms and Building Control - plus a documentation handover checklist and dual sign-off for practical completion.
View template
Our interactive Gantt chart planner is built specifically for small builders and contractors. Drag tasks to schedule, link trades with dependency arrows and see the critical path highlighted automatically - all saved in your browser, no software to install.
A clear Gantt chart at the start sets expectations with the client and gives you a baseline to manage delays against. Without one, every delay becomes a dispute about who is responsible.
A signed variation order before any extra work begins protects both the contractor and the client. It is the single most effective way to avoid unpaid extras and end-of-project arguments.
A contemporaneous site diary is the most powerful evidence in any construction dispute or insurance claim. Courts and adjudicators treat a well-kept daily log as reliable factual evidence.
Yes, all five templates are completely free. No sign-up, no email address and no payment is required. Click any template card above to go straight to the download page.
The Gantt chart, site diary and snag list templates are in Excel (.xlsx) format. The programme of works and variation order templates are in Word (.docx) format. If you do not have Microsoft Office, LibreOffice is a free alternative that opens both formats.
The five templates cover the full project lifecycle: a Gantt chart for programme planning (house extension, loft conversion and groundworks sheets included), a programme of works for client sign-off, a site diary for daily records, a snag list for defect management at handover, and a variation order for managing scope changes.
No. The templates are designed for small building firms, sole traders and self-builders who need professional paperwork without a steep learning curve. Each template includes instructions and pre-formatted columns so you can get started immediately.
Our building calculators help you produce accurate material take-offs to feed into your programme and budget. Everything is free, no sign-up required.
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